A. The purpose of this section is to provide adequate opportunity for both applicants and residents to give and receive input regarding proposed projects prior to their formal submission so that the projects are carefully designed and conceived to be compatible with surrounding neighborhoods. It is not the intent of the city council to require formal agreements between applicants and residents prior to the submission of applications, nor shall any applicant be denied a right to proceed to any required or permitted hearings on an application because no agreement is reached. Rather, the city council by this section is encouraging reasonable, honest, good faith communication between residents and applicants. The comments of both community residents and applicants given at such neighborhood input meetings, as well as the results of the meetings, shall be a part of the record of the public hearings concerning the application, and shall be one of the criteria which shall be considered and may be relied upon by the city council in making its decision on the application. The purpose of the neighborhood input meeting is to allow the applicant to present to those in attendance the nature, character and extent of the action requested by the applicant, and to allow those in attendance to give input to the applicant regarding the proposal.

B. Prior to submitting any application for a master development plan in the town center district, or for any amendment to an approved master development plan which would constitute a change in permitted use(s), an applicant shall schedule a neighborhood input meeting and follow the procedures set forth in this section.

C. At least thirty days prior to the date of the neighborhood input meeting, the applicant shall provide to the community development department:

1. Typed mailing labels for the property owners of lots, together with the contact persons for any homeowners’ association(s) all or part of which are located within two thousand feet of the area proposed to be rezoned;

2. A typed list identifying the property owner name(s) and address(es) for each lot in the notification area, with parcel identification number. The names and addresses shall be taken from the most recent applicable county assessor records;

3. A copy of the notice letter that will be mailed to each property owner listed.

D. The notice letter shall state the time and place of the neighborhood input meeting, which location shall be arranged by the applicant but shall be reasonably convenient to the applicant, the property owners and city staff. The notice letter shall also include a brief description of the proposal, a vicinity map of the site location, and any other information deemed necessary by staff.

E. Within five days, the community development department shall review the labels, list and notice letter, notify the applicant of any necessary changes to the list, labels or notice letter, and return the labels and list to the applicant with the required number of city envelopes.

F. The applicant shall stuff the city envelopes with the notice letters, apply proper postage to the envelopes, and return the envelopes, unsealed, to the community development department at least twenty days prior to the scheduled date of the neighborhood input meeting.

G. The city shall seal the envelopes and mail the notice letters at least fifteen days prior to the scheduled date of the neighborhood input meeting.

H. A representative of the community development department shall attend the meeting primarily to introduce the applicant, and to provide those in attendance with information on the review process for the application, and to notify those in attendance about their opportunity to give input to the planning and zoning commission and the city council at hearings, should the applicant elect to file the application.

I. At the neighborhood input meeting, the applicant shall present the proposal, invite comments from those in attendance, and answer questions. The applicant shall also make a written record of those persons in attendance, together with a summary of the comments received by the applicant, within ten days after the meeting. Such written record shall be reviewed for accuracy by the community development department representative who was in attendance. Once approved, such written record shall become part of the permanent record attending the application.

J. No application for a master development plan, or any amendment to an approved master development plan which would constitute a change in permitted use(s), shall be accepted by the city pursuant to the provisions of Section 15.38.085 of this chapter until the applicant has complied with this section. (Ord. 1998-32 § 1: Ord. 1996-22 § 2)