Public & Special Event Permits

Purpose

This guide helps organizations or individuals who want to host special or public events within the City. It ensures that events are safe, organized, and beneficial for the organizers and residents.

1. Definitions

Special or Public Event: Any gathering, festival, parade, race, or event expected to attract many participants or spectators and require City public spaces or streets.

2. Application Procedure

• Submit Application: Submit the Special Event Permit Application at least 60 days before the event date.
• Plan Review: After submission, City staff will email you requesting that plans or drawings be uploaded for official review.
• City Review: The City will review the application, consulting with departments like police, fire, zoning, liquor, finance, and others as needed.
• Notification: You will be notified of approval or denial at least 30 days before the event date.

3. Requirements

• Site Plan: Provide a detailed site plan showing stages, vendor booths, portable restrooms, emergency exits, first aid stations, etc.
• Safety & Security: Depending on the event's size and nature, a security plan may be required. This plan may involve coordination with the City's police and emergency services.
• Sanitation: Plan for waste collection, disposal, and cleaning after the event.
• Insurance: Provide evidence of general liability insurance naming the City as an additional insured.
• Accessibility: Ensure the event is accessible to people with disabilities according to City regulations.
• Noise: Comply with the City's noise ordinance unless special permissions are granted.

4. Restrictions

• Alcohol: If alcohol is to be served or sold, obtain the appropriate licenses and permits.
• Food: Vendors must follow the City’s and Arapahoe County’s Health Department regulations and obtain necessary permits.
• Hours: List event hours of operation, including setup and cleanup, in the event plan.
• Fire Safety: Any fireworks, open flames, or pyrotechnics require City and South Metro Fire & Rescue approval.

5. Fees

• Application Fee: A non-refundable fee is due before the permit is issued.
• Rental Fee: If applicable, a fee for using City facilities or spaces.

6. Cancellation Policy

The City must be notified of cancellations; fees are non-refundable.

7. Indemnification

The organizer shall indemnify and hold the City, its officers, and employees harmless from any liabilities, damages, actions, costs, or expenses, including attorney's fees, arising from the organizer’s activities or use of the City’s property.

8. Compliance

• Organizers must comply with all federal, state, and local laws, rules, and regulations.
• Failure to comply with any terms and conditions may result in immediate termination of the event and/or denial of future permit requests.

9. Special Conditions

The City reserves the right to impose special conditions on the permit, depending on the nature and anticipated impacts of the event.

Ready to Apply?

Visit the Online Access Portal to start your application today.

If you have any questions or need assistance, email Community Development or call 303-486-5783.